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Parade Application

Important Information - please read before registering

Requirements of Parade Entry

The Winter Magic Festival is open to celebrating the rich and diverse mountains community. It is a family-friendly event with many children of all ages in attendance and we ask groups to take this into consideration when designing their parade entries.

  • We encourage all participants to create a banner identifying their group.
  • Performance/production elements and accompanying music are strongly encouraged.
  • Applicants may indicate their parade position preference, but the final order will be created by the Parade co-ordinator.
  • In accordance with the Festival’s sustainability principles, it is requested that no balloons be carried.
  • Any props must we well constructed and safe. Props are ideally handheld but could be on lockable casters and pushable.
  • Please do not enter the parade with costumes or props that could be considered offensive to age, race or gender.
  • Toy or replica weapons are not encouraged, but if your group needs these accessories as an integral part of your costuming, please ensure they remain by participant’s side at all times. This rule also applies to individual paraders.
  • No vehicles or vehicle-based floats are permitted in the parade.
  • No animals are permitted in the parade.

Parade day organisation

  • All groups will marshall at Katoomba Public School and must be marshalled by 11am on the day on the event. No groups are to marshall on Waratah Street unless previously arranged with the Parade Co-ordinator.
  • The parade ends at the back of the Carrington Hotel in Parke Street. Paraders are required to walk the entire distance. If, for any reason, a group needs to leave the parade before the end, this must be arranged with the Parade Co-ordinator at least one month prior to event day.
  • The parade aims to be as accessible as possible. Portable toilets (including a wheelchair accessible toilet) are available at the marshalling area.
  • A parade management pack will be distributed two weeks prior to event day with all final details.
  • The parade will go on rain, hail or shine, unless otherwise indicated on the WMF website on event day.
  • If you need to withdraw your parade application, please inform the Parade Co-ordinator at least a week prior to event day.
  • All groups are responsible for the health and safety of their own parade participants.

Applications close midnight Monday 12 June 2017. A response to your application will be sent within 1 day of the date of application.

Thank you, and we look forward to your application.

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Group representative

First Name:
Email Address:
Mobile: The number we can contact you, on the day.
Landline: A number we can contact you prior to or after the day.
Include the Area Code.
Address: Postal Address for correspondence.

Parade Group

Group Name : (This will be the name under which you are registered at the check-in desk)
Group description / Biography: Please include a short bio required for publicity purposes.
Estimated number of participants: (if known)
Preferred parade position: Front – middle – back – No preference – with another Group (insert name of group)
Have you participated in the WMF parade previously? If so, what year/s?

First-time Parade Participant : what has attracted you to the WMF? Where did you hear about us? What has attracted you to the Winter Magic Festival?
Will you have large hand held props?      
Will you have pushable props?      
Will you have music?      
Will you have children in prams or people in wheelchairs participating?      
Do you have an interesting story associated with your group? one participant has been in every single WMF parade, you have a new participant who has just moved to the area, you have someone with a special skill or ability, etc.?
Consent to Photograph/Record: The festival reserves the right to record and publish all performances on any Winter Magic Festival Parade.
This is for festival advertising and promotion only, and may include vision, sound, music, dance, dialogue, etc.
Any such recording will ONLY be used to promote the festival itself, your act, or for news and publicity items.
Unless there is a proper legal written agreement, no recording will ever be sold for profit.
There is no offer or promise to record, however we do ask our photographers and videographers to capture the essence and spirit of the festival.
Additional Info: Did we miss anything? Please add here if there is anything else we need to know.
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